The group page is where a departure is prepared. Open a group and the top of the page shows what is still missing; the tabs below hold everything that belongs to the trip: Group Details, the passengers, Trip program, Tasks and Hotels.
Readiness at a glance
The tiles above the tabs count what is ready and what is not: visas, rooms, documents, flights and payments. A tile with something missing opens exactly those pilgrims. Only approved pilgrims are counted; a sign-up still waiting for review is not travelling yet.
Trip program
The program is the trip day by day. Pilgrims read it in the mobile app and in the travel plan PDF, and visitors see it on the sign-up page before they register.
- Open the Trip program tab.
- While it is empty, Start from the Umrah template fills in a typical program for you to adjust.
- Add activity adds one line: the day, the time, a title and a place. Add common activities adds several ready-made activities to one day at once.
- Use Copy to another day for something that repeats. When the dates change, select several lines and use Move to a day or Shift Days.
Notes for your team on an activity are never shown to pilgrims. To keep the program off the sign-up page, switch off Show the trip program on the sign-up page in the group details.
Tasks
A new group starts with a standard checklist, each task with a date counted from the departure: collect passport scans and photos, submit the visa applications, confirm flights, assign rooms and send the rooming list, collect the remaining payments, send the pre-departure information, confirm transfers and print the badges, a final check, and asking for feedback after the return.
- Add task adds your own, with a Due by date and notes.
- Mark as done closes a task; Reopen brings it back.
- When you move the departure date, the standard tasks move with it.
- Add standard checklist puts the list on a group that does not have one.
A task past its date is marked as overdue, and the dashboard shows how far each group's checklist is.
Hotels
The Hotels tab lists the group's hotel stays: hotel, check-in and check-out, board, number of rooms and the hotel's confirmation number. A hotel you add rooms in appears here by itself; use Add hotel stay for a hotel you have booked but not roomed yet.
Share, download and finish
- Share — the sign-up link, its QR code, the same link in every language and a shortcut to the poster generator.
- Download — the travel plan, visa files, passport scans and visa photos. See Visas & Documents.
- Send Reminders and Pre-Departure — messages to the group's pilgrims.
- Complete Group — once the trip is over. The group leaves the daily figures and its rooms are freed; nothing is deleted.
- Duplicate — a new group with the same trip details, packages and program. Pilgrims, rooms, flights and payments are not copied.